How to Register a Company for Import/Export in the Netherlands
To conduct import or export activities in the Netherlands, businesses must register formally and comply with EU trade regulations
To conduct import or export activities in the Netherlands, businesses must register formally and comply with EU trade regulations.
Step 1: Register with the Dutch Chamber of Commerce (KvK). Every business operating in the Netherlands must obtain a KvK number, which automatically provides a Dutch VAT (BTW) number.
Step 2: Choose your business structure. Options include a sole proprietorship (Eenmanszaak), private limited company (BV), or foreign branch. Many exporters choose a BV for its flexibility and limited liability.
Step 3: VAT and EORI registration. The EORI number (Economic Operators Registration and Identification) is essential for customs transactions within the EU.
Step 4: Bank account and accounting setup. Open a business bank account with a Dutch or EU-recognized institution. Maintain accurate records for tax and customs compliance.
Step 5: Compliance and permits. Depending on your product type, you may need sector-specific permits (e.g., for food, chemicals, or medical goods).
Once registered, you can freely import goods from East Africa or export Dutch goods to the region, benefiting from efficient logistics infrastructure and EU trade frameworks.
A downloadable PDF version of this step-by-step guide is available for practical use.
We invite you to share your experiences, comments, and suggestions.
Your input will help refine these steps and make them even more relevant for businesses across the region.
Together, we can build a stronger export ecosystem that supports East Africa’s growth and global trade connections.
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